Printers are often overlooked until they cause delays. In a busy work setting, having one that simply works without needing constant attention can make a noticeable difference. From printing client documents to handling everyday forms, it is the kind of tool that should do its job quietly and consistently.
This article takes a closer look at eight business printers that hold up well in regular use. Some are built for smaller spaces, others are better for shared teams, but each earns its place for being reliable where it matters. If printing is part of your workflow, these are worth a look.
The HP Smart Tank 520 handles everyday printing, scanning, and copying with refillable ink tanks that can manage up to 8000 black and 6000 colour pages. It comes with an extra black ink bottle and is built for steady, frequent use.
Ink refilling is simple, and print quality stays consistent across long batches. With minimal buttons and a clean layout, it’s easy to use for both single documents and longer jobs.
What are buyers saying on Amazon?
Ink lasts long and quality is good for documents.
Why choose this product?
Simple to maintain and keeps up with daily work tasks.
Canon’s Pixma G2770 is a steady all-in-one Inktank printer built to manage large printing needs without frequent cartridge replacements. It prints, scans, and copies with ease, using high-volume ink bottles that suit day-to-day office paperwork.
This printer handles business printing requirements quietly in the background. The clean interface and front-facing ink tank windows make it easy to monitor levels and stay focused on tasks without interruptions.
What are buyers saying on Amazon?
Quiet printing and ink lasts well for regular use.
Why choose this product?
Ideal for work desks where basic printing and scanning are enough.
The Brother laser printer is built for offices that need fast and steady printing. This monochrome laser printer gets through up to 30 pages per minute and supports automatic duplex printing, which helps manage paper without manual turning.
With a large 250 sheet paper tray and USB connectivity, it’s made for long printing runs without frequent refills. It fits easily into any small workspace and handles daily printing needs without making much noise.
What are buyers saying on Amazon?
Quick and clean prints, works quietly.
Why choose this product?
Its paper tray size means less time refilling between prints.
If your printing is more routine than rare, the Epson Eco Tank printer keeps up without needing much attention. It covers print, scan, copy, and fax in one setup and handles colour jobs without draining ink too fast.
The tank system cuts down on refills, and wireless access means you can hit print without sitting next to it. It’s a quiet worker that fits well in shared spaces or home setups where colour matters.
What are buyers saying on Amazon?
Buyers say it’s a good all rounder for office work with low ink usage.
Why choose this product?
One machine takes care of all basic print tasks.
This printer keeps black-and-white printing simple and steady for daily work use. You get printing, scanning, and copying in one machine, with support for wireless and USB connections.
Built for desk spaces where printing is a regular task, it delivers clean prints without much setup. It works well for small teams or individuals needing a dependable printer for business documents.
What are buyers saying on Amazon?
Buyers say it’s reliable for basic work tasks and easy to set up.
Why choose this product?
Covers daily office printing without taking much space.
The Brother printer handles regular print jobs and quick scanning in one sturdy build. It includes automatic two-sided printing, wireless and LAN connectivity, and a built-in document feeder for multipage scans or copies. This makes it a dependable printer for business tasks that need to get done without delays.
With a print speed of 30 pages per minute, it suits busy setups where work keeps moving. The simple interface also helps in shared office spaces.
What are buyers saying on Amazon?
Buyers say it prints fast and handles long documents easily.
Why choose this product?
It is easy to manage high-volume tasks.
Canon’s G2730 keeps things simple for workplaces that need steady, everyday output. It’s the kind of printer for business setups where volume matters more than flashy features. The large refillable tanks help reduce interruptions and lower running costs over time.
While there’s no wireless connectivity, it does the job reliably over USB and is easy to refill when needed. For teams that don’t want to think too much about their printer, this one works quietly in the background.
What are buyers saying on Amazon?
It works well for daily office printing.
Why choose this product?
Handles easy day to day demands of office work.
This isn’t just another printer for business needs. The Epson Ecotank printer is built for work desks that stay busy through the week. Its high yield ink tanks cut down on frequent refills, and auto-duplex saves paper without needing a second thought. It’s a setup that gets things done with fewer interruptions.
What also stands out is the compact ADF that handles small batch jobs without manual feeds, and wireless connectivity that lets you skip plugging in.
What are buyers saying on Amazon?
Does the job well without making you check on it all the time.
Why choose this product?
It handles daily business tasks smoothly, minus extra steps.
For teams that deal with a steady flow of paperwork, this printer for business gets more done without frequent interruptions. The Canon Maxify printer runs on refillable ink tanks and supports up to 14,000 colour prints or 6,000 black-and-white pages. Add to that a fax function and duplex printing, and it quietly takes care of routine tasks without asking for much.
It’s built for offices that value volume and prefer wireless control. With Wi-Fi, LAN, and USB, you won’t be tied to one desk or system.
What are buyers saying on Amazon?
It runs quietly, prints well, and the ink lasts longer than expected.
Why choose this product?
It handles bulk jobs with fewer ink stops and offers faxes for offices that still need it.
Which type of printer is better for office use: ink tank or laser?
If your business handles high-volume printing and mostly deals with documents, a monochrome laser printer is generally more cost-effective and faster. On the other hand, ink tank printers are better suited for small teams that occasionally need colour prints and want lower running costs over time. It comes down to what you print most, documents or mixed media, and how frequently you print them.
How do I know if a printer suits long-term office needs?
Check how many pages it can handle per month, the refill costs, and how often you’ll need maintenance. A printer for business should keep up with daily tasks without frequent breakdowns or constant ink changes. Choosing a reliable model means less downtime and smoother workdays.
Factors to consider when purchasing the best printer for your business use:
- Fits daily work needs: Choose a printer that can keep up with how often and how much your team prints.
- Predictable ink use: A model that gives a clear idea of ink levels helps avoid mid-task refills.
- Low noise during operation: In shared spaces, a quieter printer makes a noticeable difference.
- Quick to recover from jams: Less downtime means fewer interruptions to your work.
- Works well with multiple users: Ideal if the printer will be shared across teams or desks.
Top 3 features of the best printers for business use in 2025:
| Printers for Business | Page Yield | Ink Type | Special Features |
| HP Smart Tank 520 All-in-one Colour Printer | Up to 8000 (Black), 6000 (Colour) | Ink tank (Dye and Pigment) | All-in-one, USB connectivity, low-cost printing |
| Canon Pixma Mega Tank G2770 All-in-one Inktank Colour Printer | Up to 6000 (Black), 7700 (Colour) | Ink tank | LCD display, borderless printing, high page yield |
| Brother HL-L2321D Automatic Duplex Monochrome Laser Printer | Up to 2600 (Black) | Toner cartridge | Auto duplex, 30 ppm speed, USB connectivity |
| Epson Ecotank L6490 A4 Colour Ink Tank Printer | Up to 7500 (Black), 6000 (Colour) | Ink tank | ADF, auto duplex, Wi-Fi, compact design |
| HP Laserjet Pro M126nw Multi-Function Monochrome Laser Printer | Up to 1500 (Black) | Toner cartridge | Print, scan, copy, wireless printing |
| Brother DCP-L2541DW Auto Duplex Laser Printer | Up to 2600 (Black) | Toner cartridge | Duplex print, ADF, Wi-Fi, LAN, mobile printing |
| Canon Pixma Mega Tank G2730 All-in-One Inktank Colour Printer | Up to 6000 (Black), 7700 (Colour) | Ink tank | Print, scan, copy, easy ink refill system |
| Epson Ecotank L6270 A4 Wi-Fi Duplex All-in-One Ink Tank Colour Printer | Up to 7500 (Black), 6000 (Colour) | Ink tank | Duplex printing, ADF, Wi-Fi Direct |
| Canon MAXIFY GX4070 All in One WiFi Inktank Printer | Up to 6000 (Black), 14000 (Colour) | Ink tank (Pigment) | Fax support, ADF, Wi-Fi, high yield, office-grade design |
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FAQs on printers for business in 2025
- Which printer type is best for office use in 2025?
Laser and ink tank printers remain the most reliable for business use depending on print volume.
- Do I need a multifunction printer for business tasks?
Yes, MFPs are useful if you regularly scan, copy, or fax documents.
- What is the average monthly duty cycle I should look for?
Look for 1,500 to 5,000 pages/month for small to mid-sized offices.
- Are ink tank printers suitable for business use?
Yes, they offer low cost per page and are good for frequent printing.
- Can I print securely on office printers in 2025?
Many models now support PIN print, secure network options, and app-based control.
Disclaimer: At Hindustan Times, we help you stay up-to-date with the latest trends and products. Hindustan Times has an affiliate partnership, so we may get a part of the revenue when you make a purchase. We shall not be liable for any claim under applicable laws, including but not limited to the Consumer Protection Act, 2019, with respect to the products. The products listed in this article are in no particular order of priority.
